RESOURCE MATERIALS


BUILDING PROJECTS
Architects, Planners, Project Managers, Builders, etc. LIST

MANAGEMENT MATERIALS
Management materials such as "Best Practices" and samples from other libraries are provided for trustee board use. Be aware that the contents have not passed any legal review.
 
Library Jobs: a list of sources where to advertise position openings
Library Statistics: collected annually by the NH State Library
Library Value Calculator: ALA Advocacy "Making the Case"

Meetings: Alice Sturgis Parliamentary Procedure At A Glance
Meetings: Robert's Rules of Order Helpful Tips
Meetings: Robert's Rules of Order Simplified
Sample Meeting Agenda
Sample Meeting Minutes
Information on Right-to-Know law including Non-Public meetings form 
Evaluate your Board Meetings

Sample MOU (Memorandum of Understanding) - Library Funds/Trustees and Select Board (generic)
Sample MOU (Memorandum of Understanding) - Building Maintenance/Barrington Public Library
Sample MOU/Cooperative Agreement - Milton Library Trustee Board and Select Board

Sample Custodian Job Description
Library Director Job Description - generic sample 1
Library Director Evaluation - generic sample 1


Trustee Job Description
Trustee Code of Ethics
ALA Golden Rules for Board Members
Effective Trustee Board Members
The Role of Library Trustee: ALA Tip Sheet
Library Board Self-Evaluation: ALA Handbook


Funds Management: Trustee Handbook NH Dept of Justice, Charitable Trusts workshop handout

Responsibilities of Trustee & Director
Working as a Team: Director-Trustees
Working Together: Director-Trustees-Friends
Volunteers Best Practices NH State Library (Rev 12-2019)

 
The following articles are for reference only and are available with permission from the New Hampshire Municipal Association (NHMA). New Hampshire Town and City magazine articles are copyright protected by the New Hampshire Municipal Association, Concord, NH.

Legal Q & A: The NH Right-to-Know Law: A Year in Review July/August 2018 
Legal Q & A: The Powers and Duties of Library Trustees 2010
Legal Q & A: Problem Patrons in the Public Library 2011
Legal Q & A: Meeting Minutes 101  2007 * see RSA 91-A updates July/August 2018
Legal Q & A: Of Meeting Minutes and Machines  2011
Legal Q & A: Sealing of Nonpublic Session Meeting Minutes 2010 * see RSA 91-A updates July/August 2018
Municipal Records Retention 2013
 
GOVERNANCE
NH RSA 202-A:11
authorized trustees to "Adopt bylaws, rules and regulations for its own transaction of business
and for the government of the library."

Bylaws
Bylaws define the governing and operational rules and procedures of the library and the trustee board. For example, typical bylaws would include election and terms of board officers, officer position descriptions, meeting schedule, templates for agenda and minutes. Bylaws should be reviewed on a regular basis to keep current with changing needs and statutes. Bylaws cannot override or be counter to existing laws. NHLTA recommends that byllaws be reviewed by an attorney to ensure compliance. Bylaws are a public document and should be available to the public. NHLTA has compiled a list of samples.

Library policies

Library policies are set by the board to define library services and operations such as hours of operation, customer relations, staffing, employee conduct and other operational matters. Policies should be reviewed on a regular basis to keep current with changing needs and statutes. Policies cannot override or be counter to existing laws. NHLTA recommends that policies be reviewed by an attorney to ensure compliance. Policies are a public document and should be available to the public. NHLTA has compiled a recommended LIST of library policies.

Personnel policies
Every library should have library-specific personnel policies that include employment position descriptions and classifications, conditions of work, benefits (including all leave and vacation policies), employment practices, and personnel processes (including paycheck distribution, discipline and grievance procedures). Personnel policies should be reviewed on a regular basis to keep current with changing needs and statutes. Personnel policies cannot override or be counter to existing laws. NHLTA recommends that personnel policies be reviewed by an attorney to ensure compliance. Personnel policies are a public document and should be available to the public.

SAMPLES
Collection Development Jaffrey Public Library (revised 4-2017)
Cook Library (Tamworth) Policies and Bylaws
Keene Public Library. Policies and Bylaws
Wadleigh Library (Milford) Bylaws
 
NETWORKING
Co-ops

Public libraries in New Hampshire are clustered into 11 library co-ops. These co-ops are a good source for finding neighboring library trustee boards to organize regional gatherings to network and share information, and talk about issues that are common to all trustees.

The following lists contain co-op and population information and can be downloaded. 
Library list sorted by city/town name
Library list sorted by co-op
Library list sorted by population
 

PDF files are opened using Adobe Acrobat Reader, available at Adobe's web site.